Privacy Policy
The Friends of Alfie Johnson is committed to respecting your privacy.

This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.

Who are we?
The Friends of Alfie Johnson was established to provide help children with disabilities in the Dudley, Sandwell and Wolverhampton Boroughs of the Black Country. We are a registered charity (number 1156356) with a registered address of 8 Compton Grove, Kingswinford, West Midlands, DY6 9NR.

How do we collect information from you?
We may collect and process the following information about you:
Information that you provide by filling in (and posting or emailing us) the Funding Application Questionnaire available on our website friendsofalfiejohnson.org.uk.

• If you contact us using the website contact form, email or telephone, we may keep a record of that correspondence.
• Receipt of Gift Aid forms so that we can reclaim tax.
• If you register to receive news updates.
• Details of your visits to our website and the resources that you access.

How is your information used?
We may use your information to:

• Evaluate funding applications and communicate with you related to the status of applications.
• Arrange for the delivery of equipment or services by third parties (see section “Who has access to your information”) related to your application.
• With your express permission, create marketing messages to promote our charity to other potential recipients and to donors.
• Send you communications that you have requested and that may be of interest to you including, information about our fundraising activities and any donations that we make.

Security of information
The Friends of Alfie Johnson takes a variety of steps to maintain the security of your information. Data is stored on a secure data storage platform with two-step verification password access. The Chairman of the board of trustees invites trustees to review funding applications using an encrypted messaging service. Individual trustees review applications online and no copies of applications are retained by them.

The Chairman retains paper copies, which are held securely, of all applications and associated correspondence to comply with charity commission rules.

Who has access to your information?
The Friends of Alfie Johnson has a board of 8 voluntary trustees who evaluate applications for assistance and organise fundraising activities for the charity.
We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

Third Party product or service providers: We may pass your information to our third party product or service providers for the purposes of providing any help in the form of equipment or services that have been requested. However, when we use third party product or service providers, we disclose only the personal information that is necessary to supply the product or service. We will not release your information to third parties for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

When you use online donation pages (such as Virgin Money Giving), your donation is processed by a third party payment processor, who specialises in the secure online capture and processing of credit/debit card transactions. If you have any questions regarding secure transactions, please contact us.

Choices
Funding applications require the provision of some personal information to allow us to evaluate whether we can provide support. We strive to keep the amount of information we require to a minimum.

You have the right to request details of any information we hold on you. You also have the right to request that that information is updated removed from our records. Please submit requests by email at info@friendsofalfiejohnson.org.uk or by post to 8 Compton Grove, Kingswinford, West Midlands, DY6 9NR.

Policy Review
This policy is reviewed regularly so please come back and check for changes. Last update May 2018.